Unfortunately, a lot of companies still think that having your servers ‘on-site’ is safer than having all your documents stored in the cloud. Recent events have shown however, that this could not be further from the truth. Even the big law firms are apparently not safe. It may be clear that it is paramount to ensure your corporate (data) security is in order. Luckily there are easy ways to prevent these kinds of disastrous events from happening to your firm.
What happened recently?
What happened during the recent hacks is fairly easy to break down. Hackers deployed malware which made the whole IT infrastructure, and therefore all data, unreachable. Unless you paid 300 euros in Bitcoin (which is todays equivalent of ±0,1 bitcoin) your data was encrypted permanently. These attacks were carried out by hackers with two motives: money and data.
How does it work?
The firms that got attacked had their digital documents stored on an in-house server. Storing your data on an in-house server has its perks, but it can also leave you wide open for (malware) attacks. If you do not keep all of your software and systems up-to-date at all times, they become vulnerable to these kinds of attacks. In other words: because of human error (forgetting to update all your desktops), you become vulnerable. A malware virus is usually distributed through ‘regular’ emails. Once the recipient opens the email, his or her PC becomes infected. Because all the company computers are linked, it only takes one PC to set the ball rolling…
How does having all your documents in a cloud help you?
I hear you thinking: ‘why is storing your company data in the cloud safer?’. At first let me explain something about clouds. It is a common misconception that the cloud is something ‘above your company’. A cloud is something managed by an external company, whose sole business purpose is to take care of the data stored in this cloud. In short: you store your data at a company that is specialized in recording (and protecting) data.
Secondly, storing data in the cloud is safer because it makes your firm less vulnerable to human errors. Cloud companies are not structured in the same way as (law)firms are. The responsibility to keep all systems up-to-date is not appointed to a certain person, but to a whole company whose priority it is to keep your data safe. Thus, your data is safer in the cloud.
LegalThings and our security
Our SAAS (Software as a Service) solution is hosted in the cloud on Amazon Web Services (AWS). The AWS servers are based in Ireland and Germany. We have chosen AWS for their proven quality and reliability. The engine of the system is composed of seven individual restless web services, communicating through an API, creating an extremely stable and flexible core. Users can access our software through an AngularJS front-end user interface. This means that you, or your clients, can access their data through any device, wherever they want.
Want to know more about securing your firm and your data? We’ll discuss these matters during an online demo, which you can request beneath this article.